Admin executive(Japanese speaker)
人事総務・経理会計・法務・財務
掲載開始日：2025/12/25
- マレーシア現地採用
- N1、N2保有者歓迎
Accounting
General accounting-related duties
-Collect accounting documents (Tax Invoices, Delivery Note, Purchase Order, receipts, etc.) from stores and verify that all amounts and quantities match
-Scan accounting documents and store them in the shared Dropbox with the accounting firm (PHX)
-File accounting documents
-Request PHX to process urgent payment matters
-Collect SOA from each supplier and store them in Dropbox
-Respond to inquiries from suppliers
-Download and file Daily Sales Reports and Tax Invoices from delivery platforms (Grab, FoodPanda)
-Edit delivery companies’ Sales Reports and submit monthly reports to the landlord (MFBBCC)
-Check petty cash logs prepared by store managers against receipts, scan receipts, and store them in Dropbox
※Main account job is outsourced.
Store Support
General support duties to ensure smooth store operations
-Create product price cards
-Create POP (Point of Purchase advertising) materials
-Procure store supplies and equipment
-Update Facebook data
-Request the landlord (MFBBCC) to register monthly new product data into the POS system
-Prepare store change money (exchange into small denominations at the bank)
Note: May be required to work at stores 1–2 times per week.
Note: Work involves moving between the office and stores, not staying in the office all day.
Attendance Data Management
Management of store staff attendance data
-Register shift patterns for the following month in the attendance system (Infotech) at the end of each month
-Check attendance data weekly and make corrections as necessary
-Register annual leave (AL) in the system
-Download one month of attendance data on the 1st of each month, check lateness, overtime, and leave details, and submit to PHX
-Register and deactivate basic data for new hires and resigning employees in the attendance system
Management of Staff Personal Information
-Update staff lists
-Collect leave applications, medical certificates, and medical receipts from stores and file them
-Verify that sick leave (SL) applications match the dates on medical certificates and medical receipts
-File other HR-related documents
Staff Information Management
Support for onboarding and offboarding procedures
Onboarding
-Arrange landlord access cards, hygiene training, and typhoid vaccination appointments
-Distribute uniforms, locker keys, and landlord access cards, and prepare acknowledgment forms
-Update uniform management lists
Offboarding
-Collect uniforms, locker keys, and landlord access cards, and prepare acknowledgment forms
-Update uniform management lists
License Renewal
Support for acquisition and renewal of company licenses
-Renew business licenses, signboard licenses, fire extinguisher (BOMBA) licenses, and MiniOne scale licenses
-Prepare documents required for WRT, ESD, and secondment EP renewals in accordance with PHX guidelines
Contract Renewal & Management
Support for renewal of various contracts
-Request quotations one month before contract expiration for insurance and serviced office contracts
-Compare and verify prices and conditions, report to supervisors, and obtain approval
-Provide interpretation and translation support in Japanese, English, and Malay
Support for Expatriates
Japanese interpretation and support
-Translate head office training manuals
-Provide life infrastructure support for expatriates (overall living environment setup)
-Liaise with HR at the Japan head office
Market Research
-Research trends in the Malaysian food industry and collect information on competitors
-Research popular restaurant rankings and popular menu items in the food service industry
-Research service offerings of popular stores (point systems, membership benefits, etc.)
■MUST TO HAVE:
-experience of handling multiple tasks at Small and medium-sized companies
-At least few years of Admin experience
（No accounting knowledge is required. The main tasks involve checking numbers on documents and organizing paperwork. ）
-Japanese (Above JLPT2 level)
募集内容
| 会社名 | Agensi Pekerjaan PERSOL Malaysia Sdn Bhd |
|---|---|
| 職種 | 人事総務・経理会計・法務・財務 |
| 業種 | 飲食・美容・医療・他サービス |
| 勤務地 | クアラルンプール & セランゴール（首都圏） |
| 勤務時間 | 要確認 |
| 雇用・契約形態 | 正社員 |
| 想定年収 | リンギット 9万MYR ~ 10万MYR |
| 給与についての説明 | MYR 7.000 |
| 採用企業の説明 |
担当者からのメッセージ
応募情報
| 応募条件 | ■MUST TO HAVE: -experience of handling multiple tasks at Small and medium-sized companies -At least few years of Admin experience （No accounting knowledge is required. The main tasks involve checking numbers on documents and organizing paperwork. ） -Japanese (Above JLPT2 level) |
|---|---|
| 一次面接の種類 | 通常面接 |
| 休日についての説明 | 要確認 |
| 通勤・アクセス | クアラルンプール |
企業情報
| 会社名（英語or日本語orマレー語） |
Agensi Pekerjaan PERSOL Malaysia Sdn Bhd |
|---|---|
| 会社名（*上記以外の言語） | |
| 住所 | Level 19, Menara AIA Sentral,No. 30, Jalan Sultan Ismail, 50250 Kuala Lumpur. |
| 代表者名 | Brian Sim |
| 設立年月 | 2012年01月 |
| 従業員数 | 330 |
| 業種 | 人材・HR |
| 資本金 | |
| 事業内容 | エグゼクティブサーチ 人材紹介 日本人／日本語スピーカー／ローカル言語スピーカーのご紹介とあらゆる業種・職種をカバー スタッフィングサービス（雇用代行） 月次単位での労働力調達 オフィスワーク・IT専門職など長期的に活用したい労働力調達 ビジネス・アウトソーシングサービス Payrollサービス (給与計算業務代行サービス) インターンシッププログラムの企画・運用 人事評価制度の設計・導入サービス |
| 会社ショートアピール | パーソルマレーシアは、パーソルグループのマレーシア拠点として、マレーシアでのご就職をご希望される求職者様向けに、「はたらいて、笑おう。」を体現していただけるご機会をご提供いたします。 |
